College Info Procurement

North Glasgow College is committed to obtaining value for money in all its procurement activities and ensuring that the procurement of goods, services and works adheres to the College's Procurement Strategy, Sustainability Policy and Financial Regulations.

Procurement Strategy

The Procurement Strategy, endorsed by the North Glasgow College Executive Team, sets out the procurement direction of North Glasgow College. The strategy is subject to ongoing development and shall evolve in line with sectoral, regional and national procurement initiatives.
Procurement Structure
Procurement within the College is devolved into departments. However, the overall remit of procurement is structured as follows:-

Iain Ross Director of Finance Tel: 0141 630 5170
George Stewart Associate Principal  Tel: 0141 630 5151
Andrea Daly Finance Manager Tel: 0141 630 5187
Tony Devlin Estates Co-ordinator Tel: 0141 630 5173

Contracts

North Glasgow College is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise for 62 Universities and Colleges. APUC Ltd works collaboratively with Universities and Colleges in setting up contracts on behalf of the Higher and Further Education Sectors in Scotland. North Glasgow College procures from these contracts.

The College also has access to the following :
National Higher and Further Education Contracts
Scottish Public Sector Contracts established by Procurement Scotland
Buying Solutions Contracts

Where the College requires to procure goods, services or works that are not covered by agreements set up by the above, the College complies with the following procedure:

Between £5,000 and £10,000  - 3 verbal quotations obtained
Between £10,000 and £15,000 - 3 written quotations obtained
Above £15,000  - Competitive Tender
Above £156,000 over 4 years (goods and services)  - EU Tender
Above £3.9m (works)  - EU Tender


Public Contracts Scotland Advertising Portal (PCS)

North Glasgow College advertises all tenders above £10,000 through the Public Contracts Scotland Advertising Portal http://www.publiccontractsscotland.gov.uk/. The Advertising Portal can also used for smaller value tenders and/or quick quotes.
Suppliers are required to complete a brief self-registration process through the Portal.

E-Procurement

The College has implemented the Scottish Government's Pecos System for electronically procuring goods and services.
The service allows routine purchases to be processed electronically from requisition to payment.
The College is working to develop more suppliers onto the system as part of the ongoing implementation of the Pecos System.

Sustainable Procurement

Sustainable Procurement is defined as 'a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment'.
Endorsed by the Principal, North Glasgow College is committed to achieving sustainable procurement by:
Having a dedicated Procurement Team responsible for delivering a plan for sustainable procurement for North Glasgow College linked to the achievement levels as set out in the Flexible Framework
Committing to the Suppliers’ Charter
Considering the whole life cost of goods and services procured
Considering the environmental and social impact of goods and services in the tender process
Communicating and promoting sustainability to all employees and ensuring that it is included in the tender process
Using the Public Contracts Scotland Advertising Portal for goods and services above £10,000